Functionality of Work Patterns

Within the employment terms, the HR Manager can decide whether a work pattern, the flexible option, or the "static" work hours should be used for regular hours per week. You can also configure various work patterns for different periods in the employment terms, e.g. for seasonal workers who are only working in summer or working students who are working more hours during their semester breaks than during the semester.

Work patterns can be based on a sequence of days which repeats itself or repeats annually. For aprentices who are in school on a few days a week you can choose the daily sequence and set up a pattern for the period which will be repeated. You can also easily show shift systems with this function. You can choose the annually repetition of the work pattern for seasonal workers.

To maintain the work pattern of employees much easier, the HR Manager can use work pattern templates. The work pattern templates can be easily connected with the work pattern template.

Everything perfectly organized with work patterns

If a work pattern is activated, leave will be calculated automatically. You can see the days in the calender when the employee has no allocated hours. The daily summary will thereby become the central point for all the information about leave and vacation since also employment terms, vacation calendars etc. rely on this information. In the employment terms you can adjust if the work pattern considers the weekend and holiday calendar (e.g. for working students) or not (e.g. for shift workers).

If the work pattern of an employee changes, like the shift in a shift system or the days on which an aprentice is working in the office, the HR Manager can deactivate the recent work pattern and replace it with a new one. This brings transparency about the previous work patterns of an employee.

Introduction to the functionality of the Dorma Kaba Integration

In the solution you can easily decide which employee should have access to which entrances and doors. Therefore, the HR Manager can assign employees to access groups which are directly connected with Dormakaba. We kill two birds with one stone: no double data maintenance and additionally an improved data security!

Due to the integration you won't have to choose one type of time tracking. A combination of physical time clocks (Dormakaba Terminals) and the virtual time clock from HR for Dynamics is also possible. This means for example that employees can sign in at the terminal at the entrance door when they are entering the office in the morning and can easily sign out on their computer for lunch break using the virtual time clock in the employee self-services. Employees can also easily track their time with every terminal device when they are working from home by using the virtual time clock. All the time stamps will be merged in the solution and are visible at a glance.

Introduction to the functionality of Time Accounts

The function makes it easier to work with working hours and overtime and allows the HR Manager to view even more detailed analyses. Time accounts can be adjusted individually for every employee in the employment terms. For example, the account can be calculated on a daily, weekly or monthly basis or thresholds can be defined. If, for example, an employee's first 30 minutes of overtime should not be counted and the counting should first start after 30 minutes, the HR Manager can easily configure this scenario.

Due to templates for time account configuration you can save a lot of time. To offer the greatest possible flexibility, you can combine various time account templates with employment terms templates.

Leave entitlements for employees are created based on the time account, either automatically or after manual approval by the supervisor, depending on your preference.

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