Instructions

You have downloaded the HR Benefit Calculator. Please save it on your computer or in your cloud. In the Word document, click on Enable Editing in the yellow bar at the top and then on Viewing at the top right and switch to Allow Editing.

On the following page, enter how many employees your company currently has and what your calculated costs per hour should be for the HR Benefit Calculator.

You can also continue with the default values of 100 employees and $ 37.

Then click on Perform calculation to obtain the results. You can view these in detail immediately on the following page. Have fun exploring.

Have a look at the calculation basis from page 4 onwards. If you have had different experiences with certain work processes, you can enter them there and the HR Benefit Calculator will calculate your company's individual situation even better.

Further help can be found on the last page.

Benefit Calculator Time and money savings

Employees in the company: 100

Here you can change the values by double-clicking in the grey area. Then click on Execute calculation. Calculated costs per hour: $ 37

If the calculation is not executed,
press CTRL-A and F9 twice on the keyboard.

Benefit calculation

Time and money savings

The implementation of HR for Dynamics will modernise HR processes and improve efficiency and accuracy in all areas. In total, 1,403.40 days or 11,227.2 working hours can be saved per year, the security of work processes and data can be massively improved and the convenience for employees can be increased significantly. With a typical utilisation period of 7 years and an imputed cost of $ 50 per hour, this results in savings of $ 3,929,607.36 over 7 years.

1,403.40
Person-days

per year

11,227.2
Working hours

per year

3,929,607.36
Savings

in 7 years

The calculation of the benefits is based on Hubdrive's best practice experience from hundreds of implementations based on their size, industry and working methods as well as on the results of workshops and discussions with internal employees. An hourly cost rate of $ 50 per hour and 150 employees was used for the calculation.

Areas of savings in detail

Area	Status Quo	Possible saving time	Possible saving money
Recruiting & Onboarding	100.95 h	$ 5,047.5
Talent & Performance Management	85.83 h	$ 4,291.67
Time & Attendance	166 h	$ 8,300
Leave & Absence	61.17 h	$ 3,058.33
Travel & Expenses	57.6 h	$ 2,880
Training & eLearning	102.08 h	$ 5,104.17
Employee Self-Services	22.25 h	$ 1,112.5
Manager Self-Services	3.07 h	$ 153.54
Compensation & Benefits	60.17 h	$ 3,008.33
Reporting & Analytics	27.33 h	$ 1,366.67
Leadership & Management	249.17 h	$ 12,458.33
Total savings per month	Change values here by double-clicking ( move to top position). Recalculate the values with CTRL+A and F9.	116.95 days	$ 46,781.04
Total savings per year	1,403.40 days	$ 561,372.48

Benefit calculation in detail

Change values here by double-clicking. Recalculate the values with CTRL+A and F9.. Benefit calculation in detail

Recruiting & Onboarding

Recruiting – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Publish jobs directly	As a Department Manager/Hiring Manager I want to be able to request to fill vacancies in my department in an easy way Time Savings: single solution to request vacancies to be recruited against and positions filled.	Supervisor	10% of company size	0.17 h / vacancy	3.40 h	$ 170.00
Approval of CxO	As a CxO I want to be approve the vacancy prior to publishing (approve cost and vacancy fulfillment) Time Savings: having all data in one single source in order to have all information needed to make an informed business decision.	CxO	10% of company size	0.17 h / vacancy	3.40 h	$ 170.00
Talentpool	As a Recruiter I need to be able to easily search for talent in our applicant pool Time Savings: with Talent Search functionality it is easy to search for the best candidate via key word or criteria within one talent pool, stored in one location instead of checking all application documents manually for suitable candidates.	Recruiter	10% of company size	2.00 h / vacancy	40.00 h	$ 2,000.00
Job profile templates	As a Recruiter I want to have templates for job descriptions/profiles in a single location Time Savings: job profile templates are able to be created once and reused from a library within the solution instead of having the content stored somewhere in the file system where it needs to be searched and found.	Recruiter	10% of company size	2.00 h / vacancy	40.00 h	$ 2,000.00
Publish vacancies	As a Recruiter I want to be able to publish vacancies directly to our company website Time saving: organization time with the IT/Marketing department and/or usage of the Content Management System to add the content there	Recruiter	10% of company size	1.00 h / vacancy	20.00 h	$ 1,000.00
Multiposting	As a Recruiter I need to be able to publish vacancies to multiple job boards/sites with a single click Time Saving: manual work for copy/paste or typing manually the vacancy information into all the different Job Boards	Recruiter	10% of company size	Amount Vacancies * Amount of Job Boards	100.00 h	$ 5,000.00
Integration of applicant data	As a Recruiter I get all the data of the applicant directly in the system from the Recruiting Portal Time saving: manual copy paste or typing in the data of the applicant from Excel spreadsheets, emails or hard copy documents.	Recruiter	20 Applications / Vacancy	Amount Vacancies*20* 0.084 h	33.60 h	$ 1,680.00
CV parsing	As a Recruiter I want to be able to parse CVs Time Savings: with built in CV parsing you no longer need to read through each CV. With the click of a button all data from the CV will be parsed and added to the applicant record.	Recruiter	20 Applications / Vacancy	0.25 h/ vacancy	100.00 h	$ 5,000.00
Quick access and fast action options	As a Hiring Manager I get quicker access to applicant data and can give feedback more easy Time Savings: all applicants and applicant data are stored in one single location giving the Hiring Manager access to review as needed	Supervisor	20 Applications / Vacancy	0.25 h/ vacancy	100.00 h	$ 5,000.00
Easier planning and realization of job interviews	As a Recruiter I need to be able to schedule interviews with applicants in an efficient way. Time Savings: with the combination of Teams, Outlook and bookings. Interviews with applicants and interview panels can easily be scheduled without needing to request several appointments	Recruiter	5 Interviews / Vacancy	0.25 h/ interview	25.00 h	$ 1,250.00
Efficiency through feedback from the hiring team	As a Recruiter I need to get feedback from the Hiring Team in an efficient way Time Savings: with the built in hiring team functionality recruiters have access to hiring team feedback immediately within the applicant record	Recruiter	2 Hiring Team Members * 5 Interviews / Vacancy	2.50 h/ vacancy	500.00 h	$ 25,000.00
Efficient creation and sending of offers	As a Recruiter I need to be able to create and send offers in an efficient way Time Savings: based on offer templates all applicant data is transferred to offers and can be sent easily via the integration with DocuSign or AdobeSign	Recruiter	3 Offers / Vacancy	0.75 h/ vacancy	45.00 h	$ 2,250.00
Sum	1,010.40 h	50,520.00

Recruiting – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Faster access to (approved) job offers	As a Recruiter I want immediate access to approved vacancy requests so I can start the recruiting process. Time Saving: Organization time to get all information of other stakeholders and typing in the information again into the ATS	Recruiter	10% of company size	2.00 h/ vacancy	40.00 h	$ 2,000.00
Multiposting	As a Recruiter I need to be able to publish vacancies to multiple job boards/sites with a single click Time Saving: manual work for copy/paste or typing manually the vacancy information into all the different Job Boards	Recruiter	10% of company size	0.25 h/ vacancy/ job board	25.00 h	$ 1,250.00
Publish vacancies directly on company website	As a Recruiter I want to be able to publish vacancies directly to our company website Time saving: organization time with the IT/Marketing department and/or usage of the Content Management System to add the content there	Recruiter	10% of company size	1.00 h/ vacancy	20.00 h	$ 1,000.00
Recruiting-Portal	As a Recruiter I get all the data of the applicant directly in the system from the Recruiting Portal Time saving: manual copy paste or typing in the data of the applicant from another system into the ATS	Recruiter	20 Applications / Vacancy	0.084 h/ application	33.60 h	$ 1,680.00
Digital personnel file	As a Recruiter I want all Applicant data to be converted into an Employee Digital file when an Applicant is hired. Time saving: manual copy paste or typing in the data of the applicant from the ATS into the HR System	Recruiter	10% of company size	1.00 h/ vacancy	20.00 h	$ 1,000.00
Cost savings through cancellation of the old system	Cost saving: the previously used ATS system can be turned off and the recurring costs (subscription/licenses/maintenance) is saved	IT System
Sum	138.60 h	6,930.00

Onboarding – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Onboarding preparation for recruiters	As a Recruiter I need to be able to prepare onboarding tasks for newly hired employees Time Savings: With an automated solution all onboarding tasks are based on templates are rolled out automatically once assigned to the newly hired employee	Recruiter	10% of company size	0.25 h/ new hire	5.00 h	$ 250.00
Collection of employee data	As an HR Manager I need to ensure employee data that is missing is collected prior to the newly hired employee's start date Time Savings: With use of the New Employee portal the newly hired employee can add all master data themselves and it will be automatically entered into the employee digital file. Additionally, all data collected during the hiring process will automatically be transferred to the employee digital file once the applicant is hired.	HR-Manager	10% of company size	1.00 h/ new hire	20.00 h	$ 1,000.00
Onboarding-process for Supervisors	As a Supervisor I need to ensure my new employee has a clear path of trainings and tasks to complete their onboarding in an efficient way Time Savings: Based on the onboarding template the employee is assigned all tasks they are required to complete and the supervisor can easily see the new hire's progress.	Supervisor	10% of company size	2.00 h/ new hire	40.00 h	$ 2,000.00
Onboarding-process for employees	As an Employee I want to know the tasks and trainings that I have to complete in order to get done with onboarding in the quickest possible time frame Time Savings: All onboarding tasks are assigned to the employee's score card to complete. This puts the progress of onboarding into the employees's hands to progress as quickly as they can.	Employees	10% of company size	2.00 h/ new hire	40.00 h	$ 2,000.00
Onboarding-process for HR Manager	As an HR Manager I need to be able to keep track of the status of each new employee that is in onboarding to know what is remaining to complete their individual onboarding plan Time Savings: Based on the onboarding template the employee is assigned all tasks they are required to complete and the HR Manager can easily see the new hire's progress.	HR Manager	10% of company size	4.00 h/ new hire	80.00 h	$ 4,000.00
Analysis of Onboarding	As an HR Manager I need to be able to easily analyze our onboarding process to ensure quality and make adjustments as needed Time Savings: All onboarding processes are reported directly on real time dashboards in order to have quick accurate data. This ensures complete optimization possibilities are available in one location.	HR Manager	Amount of HR Managers	0.50 h/ month/HR Manager	16.00 h	$ 800.00
Sum	201.00 h	10,050.00

Onboarding – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Automated creation of employee data	As an HR Manager I need to ensure employee data that is missing is collected prior to the newly hired employee's start date Time Savings: With use of the New Employee portal the newly hired employee can add all master data themselves and it will be automatically entered into the employee digital file. Additionally, all data collected during the hiring process will automatically be transferred to the employee digital file once the applicant is hired.	HR Manager	10% of company size	1.00 h/ new hire	20.00 h	$ 1,000.00
Sum	20.00 h	1,000.00

Talent & Performance Management

Talent & Performance Management – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Performance reviews	As an HR Manager I need to have templates for performance reviews that are easily adapted to the specific roles withing my organization and can be rolled out to multiple employees. Time saving: maintaining review templates and rolling out annual reviews to the whole organization.	HR Manager	Amount of Salary and Hourly Employees (No contractors)	0.50 h/ Employee	100.00 h	$ 5,000.00
Easier overview for HR Managers	As an HR Manager I need to be able to easily see an overview of planned, in progress and completed Annual Reviews Time saving: collecting status of reviews and ability to remind supervisors that are behind their schedule Security: ensuring that all employees get taken care of and no employee is forgotten.	HR Manager	Amount of Salary and Hourly Employees (No contractors)	0.50 h/ Employee	100.00 h	$ 5,000.00
Easier Analysis for HR Managers	As an HR Manager I need to be able to easily analyze the performance and potential of the entire organizations employees Time saving: no longer maintaining the information about an employee by hand but getting the current insights about performance and potential with one click.	HR Manager	Amount of Salary and Hourly Employees (No contractors)	1.00 h/ Employee	200.00 h	$ 10,000.00
Anonymous reviews	Ability to run 360 degree reviews in an automated and anonymous way. Time Saving: sending all direct reports and peers of a supervisor a questionnaire for the rating by email, collecting the results and adding the data into a consolidation excel spreadsheet. Security: feedback of direct reports and peers are collected in an anonymous way.	HR Manager	Amount of Supervisors	4.00 h/ Supervisor	80.00 h	$ 4,000.00
Overview of annual review	As a Supervisor I need to have an overview of when each of my employees are due an Annual Review Time Savings: Dashboards and employee files provide a complete overview of all pending or in progress reviews of a department and each employee.	Supervisor	Amount of Salary and Hourly Employees (No contractors)	0.50 h/ Employee	100.00 h	$ 5,000.00
Templates for reviews	As a Supervisor I need to have templates for reviews that are based on my department and employee roles Time Savings: Templates are standardized and can be created for specific roles, departments and different types of reviews such as 360° reviews.	Supervisor	Amount of Salary and Hourly Employees (No contractors)	0.25 h/ Employee	50.00 h	$ 2,500.00
Scorecard	As an Employee I need to be able to see my scorecard and agreements from my previous annual review as well as my current one Time Savings: Via Employee Self-Service each employee has the ability to see their current scorecard as well as review their previously agreed targets fully integrated into their digital personal file.	Employee	Amount of Salary and Hourly Employees (No contractors)	1.00 h/ Employee	200.00 h	$ 10,000.00
Trainings	As an Employee I want to be able to give feedback to my Supervisor on the training needs I have in order to accomplish my Review agreements Time Savings: As an employee I can sign myself up for trainings with open capacity or put myself on a wait list for trainings that are at capacity.	Employee	Amount of Salary and Hourly Employees (No contractors)	1.00 h/ Employee	200.00 h	$ 10,000.00
Sum	1,030.00 h	51,500.00

Talent & Performance Management – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Templates for performance reviews	As an HR Manager I need to have templates for performance reviews that are easily adapted to the specific roles within my organization. Time Savings: All Templates are standardized and can be created for all roles, departments and different types of reviews such as 360° reviews.	HR Manager	Amount of Employees	0.25 h/ Employee	50.00 h	$ 2,500.00
Performance documentation	As an HR Manager I need to be able to easily access the history of performance reviews and close out reviews in one location per employee. Time Savings: All reviews to include the history of reviews are accessible via the Employee Digital file without the need to enter data into multiple locations	HR Manager	Amount of Employees	0.33 h/ Employee	66.00 h	$ 3,300.00
Performance analysis	As an HR Manager I need to be able to easily analyze the performance and potential of the entire organizations employees Time Savings: The performance and potential of the entire organization is viewable in the standard 9-digit performance and potential dashboard view. All data is up to date in real time because of the integrated solution.	HR Manager	Amount of Employees	0.17 h/ Employee	34.00 h	$ 1,700.00
Overview of annual review	As a Supervisor I need to have and overview of when each of my employees are due an Annual Review Time Savings: All employee information is located in one place. No need to access data by logging into multiple systems.	Supervisor	Amount of Employees	0.25 h/ Employee	50.00 h	$ 2,500.00
Planning of milestones	As a Supervisor I want to be able to schedule quarterly milestone meetings with each of my employees that I do an annual review with Time Savings: With Outlook and Teams integrations this can easily be done from the individual employee digital file.	Supervisor	Amount of Employees	0.17 h/ Employee	34.00 h	$ 1,700.00
Review of the set targets	As an Employee I need to be able to see my scorecard and agreements from my previous annual review as well as my current one Time Savings: Via Employee Self-Service each employee has the ability to see their current scorecard as well as review their previously agreed targets fully integrated into their digital personal file.	Employee	Amount of Employees	0.50 h/ Employee	100.00 h	$ 5,000.00
Feedback on training requirements	As an Employee I want to be able to give feedback to my Supervisor on the training needs I have in order to accomplish my Review agreements Time Savings: As an employee I can sign myself up for trainings with open capacity or put myself on a wait list for trainings that are at capacity.	Employee	Amount of Employees	0.50 h/ Employee	100.00 h	$ 5,000.00
Cost savings through cancellation of the old system	Saving the cost from current Island solutions. Cost Savings: Having an all in one Talent Management solution that is integrated to the wider HR Management Solution.	IT-System
Sum	434.00 h	21,700.00

Time & Attendance

Time & Money – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Monthly savings	Savings in hours	Savings in $
Time check	It is more easy to check times of Employees for Supervisors as all data is collected in the digital personnel file Time Saving: Organization time to check multiple systems and transfer them to digital employee files in another system.	Supervisor	Amount of Employees	0.25 h / Employee	50.00 h	$ 2,500.00
Manage time tracking	It is more easy to manage the time tracking for HR Managers within the whole organization Time Saving: Organization of compiling data from multiple systems to ensure accuracy and compliance	HR Manager	Amount of Employees	0.25 h / Employee	50.00 h	$ 2,500.00
Cost savings through cancellation of the old system	Cost saving: the previously used T&A system can be turned off and the recurring costs (subscription/licenses/maintenance) is saved	IT System	Monthly costs for the replaced T&A System	€ 5.80 / Employee	-	$ 1,160.00
Sum	100.00 h	6,160.00

Time & Money – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Monthly savings	Savings in hours	Savings in $
Simple time tracking	It is more easy for employees to track their time with an integrated solution Time Savings: Quickly clock in/out/break in one system with no manual paperwork	Employees	Amount of Employees	0.33 h / Employee	66.00 h	$ 3,300.00
Verification of time tracking by supervisors	It is more easy to check times of Employees for Supervisors as all data is collected in the digital personnel file Time Saving: Organization time to check multiple spreadsheets and transfer them to an employee files in another system.	Supervisor	Amount of Employees	0.25 h / Employee	50.00 h	$ 2,500.00
Verification of time tracking by HR Manager	It is more easy to manage the time tracking for HR Managers within the whole organization Time Saving: Organization of compiling data from multiple spreadsheets to ensure accuracy and compliance	HR Manager	Amount of Employees	0.25 h / Employee	50.00 h	$ 2,500.00
Sum	166.00 h	8,300.00

Leave & Absence

Leave & Absance – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Easy check of leave requests	It is more easy to check leave requests and see the availability of Employees for Supervisors as all data is collected in the digital personnel file Time Saving: it is no longer required to access an additional system for any information on leave requests (e.g. no additional login required).	Supervisor	Amount of Employees	1.50 h/ Employee (Ø 6 Requests)	300.00 h	$ 15,000.00
Easier leave management for HR Managers	It is more easy to manage the leave management for HR Managers within the whole organization Time Saving: it is no longer required to access an additional system for any information on leave requests (e.g. no additional login required).	HR Manager	Amount of Employees	1.50 h / Employee (Ø 6 Requests)	300.00 h	$ 15,000.00
Cost savings through cancellation of the old system	Cost saving: the previously used Leave and Absence system can be turned off and the recurring costs (subscription/licenses/maintenance) is saved	IT System	Monthly costs for the replaced T&A system
Sum	600.00 h	30,000.00

Leave & Absence – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Shorter and easier processing of leave requests	Easy and Fast Request Process with short turnaround time Time Saving: Leave Requests can be submitted easier and faster by the employee; also the feedback of substitutes and supervisor is available faster and easier to the employee, which saves additional time in requesting status updates at the supervisor or HR.	Employee	Amount of Employees	1.50 h / Employee (Ø 6 Requests)	300.00 h	$ 15,000.00
Easier viewing and management of remaining leave	Check Remaining Leave incl. Worktime and disruption of HR Employee to answer the question Time Saving: An employee always has access to his up-to-date remaining leave. All communication between employee and HR for getting information about the current balance is saved.	Employee	Amount of Employees	0.17 h / Employee	34.00 h	$ 1,700.00
Easier approval of the leave request and better employee management	Easy Approval of Leave Request incl. direct visibility on How much Remaining Leave the employee have and the availability of other team members at that time Time Saving: The supervisor can approve any leave request with one click and has all required information (remaining leave of employee, team availability at the time of the leave request) visible and saves time for additional asks to employees, other team members, or HR.	Supervisor	Amount of Employees	0.50 h / Employee (Ø 6 Requests)	100.00 h	$ 5,000.00
Automation of leave application and follow-up activities	Complete automation of processing an approved leave request including updating calendar and remaining leave Time Saving: All postprocessing tasks of a leave request within the HR department are no longer required at all. Remaining leave is calculated right automatically and the availability of the employee is updated automatically too in the company calendar and the Outlook calendar of the employee.	HR Manager	Amount of Employees	1.50 h / Employee (Ø 6 Requests)	300.00 h	$ 15,000.00
Sum	734.00 h	36,700.00

Travel & Expenses

Travel & Expenses – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Approval of travels	As an employee I want to get an upcoming travel easily approved by my supervisor Time Saving: Workflow based approval workflow with Email reminders help to get approval feedback in short period of time, instead of paper based approval form.	Employee	30% Employees of Company Size	0.50 h/ Employees * 6 Travels per year	180.00 h	$ 9,000.00
Organization of travel permits	As a supervisor I want to get travel approvals in a structured and organized way and see all required information for the approval at one glance Time Saving: in an Workflow based approval the supervisor gets the request via email with a link to the travel and can approve it with all information on one screen.	Supervisor	30% Employees of Company Size	0.25 h/ Employees * 6 Travels per year	90.00 h	$ 4,500.00
Travel expense accounting	As an employee I want to add the receipts of my travel for reimbursement easily. Time Saving: using the mobile version of the solution, also the camera of the mobile device of the employee can be used to capture a receipt and attach it as note to the expense. Also an automatic numbering is available to identify the receipt later on again.	Employee	30% Employees of Company Size	0.67 h/ Employees * 6 Travels per year	241.20 h	$ 12,060.00
Transmission and review of the travel expense accounting	As an employee I want to send my receipts of my travel for approval and reimbursement easily. Also I want to see the status of the approval and reimbursement. Time Saving: send receipts as single record or as bulk to approval by the supervisor; ability to check the progress of approval and reimbursement at any point in time	Employee	30% Employees of Company Size	0.25 h/ Employees * 6 Travels per year	90.00 h	$ 4,500.00
Expenses	As an employee I want to provide information on expenses for meals (per diem) in a very easy way. Time Saving: the system provides a table for the complete travel, where the employee just needs to specify the received meals; everything else is automatically calculated	Employee	30% Employees of Company Size	0.25 h/ Employees * 6 Travels per year	90.00 h	$ 4,500.00
Sum	691.20 h	34,560.00

Travel & Expenses – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Cost savings through cancellation of the old system	Cost saving: the previously used Leave and Absence system can be turned off and the recurring costs (subscription/licenses/maintenance) is saved	IT-System
Sum	0.00 h	0.00

Training & eLearning

Training & eLearning – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Request and participation in training	As an Employee I want to be able to request and participate in Trainings. Time Savings: Having an integrated solution that allows employees to have an overview of the trainings that are relevant for their role and to request this trainings in an automated way.	Employee	Number of employees * 4 Trainings per year	0.50 h/ Training	400.00 h	$ 20,000.00
Selection of training by supervisors	As a Supervisor I want to be able to have a catalogue of trainings that I can offer my employees to improve their professional skills Time Savings: Having a complete catalogue of all trainings offered in one integrated location without the need to look in multiple spreadsheets.	Supervisor	Number of employees * 4 Trainings per year	0.25 h/ Training	200.00 h	$ 10,000.00
Assignment of training by supervisors	As a Supervisor I want to be able to assign trainings along with due dates to my employees. Time Savings: Easily add training demands and trainings to employees while being able to see real time information on their progress through the trainings.	Supervisor	Number of employees * 4 Trainings per year	0.25 h/ Training	200.00 h	$ 10,000.00
Overview of certification process by HR Manager	As an HR Manager I want to be able to see when a required certification is expiring well in advance of the expiration date. Time Savings: With the Deadline Dashboard all employee certifications that are expiring will automatically be added without the need to look in multiple locations or multiple spreadsheets.	HR Manager	50% of total Employees	0.25 h/ 50% of total Employees	25.00 h	$ 1,250.00
Feedback on training for HR Manager	As an HR Manager I want to be able to get feedback from the participants on all trainings they attend Time Savings: Every employee that participates in a training can give instant feedback within the Training module. This provides instant feedback to the HR Manager who can then analyze the quality of training without having to collect feedback manually (e.g. with Excel and Email)	HR Manager	Number of employees * 4 Trainings per year	0.25 h/ Training	200.00 h	$ 10,000.00
Overview of trainings for Supervisor	As a Supervisor I want to be able to easily see the trainings my employees have participated in as well as the scores they have received on any exams Time Savings: By using an Integrated complete HR solution the Supervisor will be able to see all trainings as well as exam results on the employees they supervisor without needing to manually request this data or look in multiple locations.	Supervisor	Number of employees * 4 Trainings per year	0.25 h/ Training	200.00 h	$ 10,000.00
Sum	1,225.00 h	61,250.00

Training & eLearning – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Overview of trainings for Supervisor	As a Supervisor I want to have everything in one place regarding trainings for my employees. Time Savings: With a fulling integrated HR solution that has built in Training and Elearning you only need to sign into one software and access all information from the employee digital file	Supervisor	Number of employees * 4 Trainings per year	0.084 h/ Training	67.20 h	$ 3,360.00
Overview of trainings for HR Manager	As an HR Manager I want to have everything in one place regarding trainings for my employees. Time Savings: With a fulling integrated HR solution that has built in Training and Elearning you only need to sign into one software and access all information from the employee digital file	HR Manager	Number of employees * 4 Trainings per year	0.084 h/ Training	67.20 h	$ 3,360.00
Cost savings through cancellation of the old system	Saving the cost from current Island solutions. Cost Savings: Having an all in one HR Management solution with Training and ELearning built in eliminates the need for Island solution costs.	IT-System
Sum	134.40 h	6,720.00

Employee Self-Services

Employee Self-Services – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Modification of personal data by employees	As an Employee I want to be able to easily update my personal data. Time Saving: With a complete HR solution the employee can make changes to personal data in real time from home, work or on a mobile device. Security: When the employee updates their data via self-services there is no need for them to send emails with personal data. This eliminates the possibility of Employee Data security risks.	Employee	50% of Employees	1.00 h/ 50% of Employees	100.00 h	$ 5,000.00
Personnel inquiries directly to personnel department	As an Employee I want to be able to submit HR Requests directly to the HR Department. Time Savings: By using Employee Self-Service the employee can directly make requests to HR on topics such as Pay, Benefits or other discrepancies directly in the solution. Security: This eliminates the need for the employee to send any personal data via email or paper form. Greatly reducing the risk of Employee Data Security issues.	Employee	50% of Employees	0.50 h/ 50% of Employees	50.00 h	$ 2,500.00
Approval of changes to personal data by HR Manager	As an HR Manager I want to be able to see when and what changes an employee has made to their personal data, to ensure accuracy and approve changes. Time Savings: With the Employee Data Change functionality the HR Manager can see an audit history of all changes that have been made by the employee in one location.	HR Manager	50% of Employees	0.50 h/ 50% of Employees	50.00 h	$ 2,500.00
Structuring and responding to requests from employees by HR Managers.	As an HR Manager I want to be able to easily structure and track requests from employees. As well as easily assigning tasks to my colleagues in the HR Department. Time Savings: With the use of the HR Requests Dashboard you have an overview of the status of all HR requests, due dates and who is responsible for the request within the HR Department. You can easily assign HR Requests and tasks to your colleagues.	HR Manager	50% of Employees	0.50 h/ 50% of Employees	67.00 h	$ 3,350.00
Sum	267.00 h	13,350.00

Employee Self-Services – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Cost savings through cancellation of the old system	Savings in the cost of current stand-alone solutions. Cost savings: Using an all-in-one HR Management solution with integrated Employee Self-Services eliminates the cost of a stand-alone solution.	IT-System
Sum	0.00 h	0.00

Manager Self-Services

Manager Self-Services – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Direct requests to the HR department by superiors	As a Supervisor I want to be able to make requests to HR on topics regarding my employees. Time Savings: With the fully integrated HR Requests module you can easily submit requests regarding your employees in one location, directly to your HR Business Partner. Security: This eliminates the need for the Supervisor to send any employee data via email or paper form. Greatly reducing the risk of Employee Data Security issues.	Supervisor	10% of Employees = Amount of Supervisors	0.67 h/ 25% of Employees	3.35 h	$ 167.50
Structuring and allocation of requests by HR managers	As an HR Manager I want to be able to easily structure and track requests from Supervisors. As well as easily assigning tasks to my colleagues in the HR Department. Time Savings: With the use of the HR Requests Dashboard you have an overview of the status of all HR requests, due dates and who is responsible for the request within the HR Department. You can easily assign HR Requests and tasks to your colleagues.	HR Manager	0.67 h/ 25% of Employees	33.50 h	$ 1,675.00
Sum	36.85 h	1,842.50

Manager Self-Services – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Cost savings through cancellation of the old system	Savings in the cost of current stand-alone solutions. Cost savings: Using a complete HR Management solution with integrated Manager Self-Services eliminates the cost of a stand-alone solution.	IT-System
Sum	0.00 h	0.00

Compensation & Benefits

Compensation & Benefits – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Monthly savings	Savings in hours	Savings in $
Calculation of commission	As a supervisor I want to be able to easily calculate my employees commission based on their achievements Time Saving: With a holistic HR Management solution that has built in Commission models there is no need for manual data entry which also eliminates human calculation errors.	Supervisor	20% of Employees	0.33 h/ Employee	13.20 h	$ 660.00
Calculation of the variable salary	As a supervisor I want to be able to easily calculate my employees variable salary based on their achievements Time Saving: With a holistic HR Management solution that has built in variable salary models there is no need for manual data entry which also eliminates human calculation errors.	Supervisor	30% of Employees	0.33 h/ Employee	19.80 h	$ 990.00
Time tracking for HR Managers	As an HR Manager I want to easily collect the time of hourly employees including their hourly pay in order to simplify the submission to payroll. Time Savings: With a holistic HR Management solution that has Payroll Prep and Time & Attendance built in, you no longer need to gather data from separate spreadsheets. Everything is in one location and automates the collection and submission to payroll.	HR Manager	30% of Employees	0.25 h/ Employee	15.00 h	$ 750.00
Salary raises	As an HR Manager I want to be able to easily increase annual salary at the company and department level. Time Savings: With a holistic HR Management solution that has a compensation module built in there is no need to time consuming spreadsheets and also eliminates the possibility of human calculation errors	HR Manager	number of Employees	0.25 h* number of Employees	4.17 h	$ 208.33
Export of payroll data	As an HR Manager I want to have the ability to easily export payroll data in the correct format for our managed payroll provider. Time Savings: Using a holistic HR Management solution with the ability to export payroll data into multiple formats you no longer need to create spreadsheets. Additionally this removes the possibility of human error. Security: All payroll data can be sent to the managed payroll provider as a link to eliminate the potential of employee data security breach.	HR Manager	Number of Pay Periods (Best Practice = 12)	8.00 h/ Pay Period	8.00 h	$ 400.00
Sum	60.17 h	3,008.33

Compensation & Benefits – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Monthly savings	Savings in hours	Savings in $
Performance-based commission calculation	As a supervisor I want to be able to easily calculate my employees commission based on their achievements Time Saving: With a holistic HR Management solution that has built in Commission models there is no need for manual data entry which also eliminates human calculation errors.	Supervisor	20% of Employees	0.17 h/ Employee	6.80 h	$ 340.00
Performance-based compensation calculation	As a supervisor I want to be able to easily calculate my employees variable salary based on their achievements Time Saving: With a holistic HR Management solution that has built in variable salary models there is no need for manual data entry which also eliminates human calculation errors.	Supervisor	30% of Employees	0.17 h/ Employee	10.20 h	$ 510.00
Sum	17.00 h	850.00

Reporting & Analytics

Reporting & Analytics – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Creation and analysis of reports for CxO's	As a CxO I want to be able to pull and analyze reports on a monthly, quarterly and annual basis with real time data	CxO	1 CxOs / 100 Employees * 12 Reports	1.00 h/CxO * 12 Reports	24.00 h	$ 1,200.00
Creation and analysis of reports for Supervisors	As a Supervisor I want to be able to pull and analyze reports on a monthly, quarterly and annual basis with real time data	Supervisor	1 Supervisor / 10 Employees * 12 Reports	1.00 h/ Supervisor * 12 Reports	240.00 h	$ 12,000.00
Creation and analysis of reports for HR Managers	As an HR Manager I want to be able to pull and analyze reports on a yearly basis with real time data	HR Manager	1 HR Managers / 75 Employees * 12 Reports	2.00 h/HR Manager * 12 Reports	64.00 h	$ 3,200.00
Sum	328.00 h	16,400.00

Reporting & Analytics – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Cost savings through cancellation of the old system	Savings in the cost of current stand-alone solutions. Cost savings: A single HR management solution with integrated reporting and analytics capabilities eliminates the cost of the stand-alone solution.	IT-System
Sum	0.00 h	0.00

Leadership & Management

Leadership & Management – coming from Paper and Excel

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Company goals	As a CxO I want to be able to set company level goals for all departments to strive for at the beginning of the Fiscal Year that align with our vision and mission. Time Savings: By using an OKR module that is fully integrated to your HR Management system you do not have to do double data entry or use multiple spreadsheets to align your company level goals.	CxO	Number of Departments	2.00 h/ Department	10.00 h	$ 500.00
Department progress	As a CxO I want to be able to track the progress of departments throughout the quarter to ensure they are on plan to accomplish their goals Time Savings: With the use of integrated dashboards you can see the progress of your departments in real time. Giving you the ability to adjust priorities as needed and know where to provide guidance to subordinate leaders.	CxO	Number of Departments	2.00 h/ Department	10.00 h	$ 500.00
Creation of company targets by supervisors	As a Supervisor I want to be able to create quarterly Objectives for my department that align with the company's yearly goal. Time Savings: By using an OKR module that is fully integrated to your HR Management system you do not have to do double data entry or use multiple spreadsheets to align your department objectives to company level goals.	Supervisor	Number of Departments	4.00 h/ Department	20.00 h	$ 1,000.00
Creation of employee targets by supervisors	As a Supervisor I want to be able to create quarterly goals for each of my employees that aligns with the department objectives. Time Savings: By using an OKR module that is fully integrated to your HR Management system you can create goals in one location for each of your employees that align to the department objectives without the need of multiple spreadsheets	Supervisor	Number of Employees	4.00 h/ Employee	800.00 h	$ 40,000.00
Targets for Employees	As an Employee I want to have my quarterly goals prior to the start of the quarter so I can plan in advance. Time Savings: With the automation built in to the OKR module there are reminders for leadership that are scheduled in advance to ensure planning and the roll out of goals on time.	Employee	Number of Employees	4.00 h/ Employee	800.00 h	$ 40,000.00
Tracking goals for employees	As an Employee I want to be able to see the progress of my quarterly goals on a weekly basis and let my Supervisor know if there are any risks of not accomplishing my goals. Time Savings: With a built in OKR module you have the ability to update your progress as well as your confidence level regarding your quarterly goals. This automatically provides risk information to your supervisor without additional work.	Employee	Number of Employees	2.50 h/ Employee	500.00 h	$ 25,000.00
Tracking of employee goals for supervisors	As a Supervisor I want to have an overview of the progress of my Employees towards accomplishing their quarterly goals and know if there are risks to achievement. Time Savings: With the use of integrated dashboards you can see the progress of your employees in real time. Giving you the ability to adjust priorities as needed and know where to provide guidance to employees.	Supervisor	Number of Employees	2.50 h/ Employee	500.00 h	$ 25,000.00
Priority adjustment for supervisors	As a Supervisor I want to be able to adjust priorities within the quarter based on company level priority adjustments. Time Savings: With a fully integrated OKR module you have the ability to set new priorities and goals in one location without the need for multiple spreadsheets.	Supervisor	Number of Employees	2.50 h/ 30% of Employees	150.00 h	$ 7,500.00
Performance Management for HR Managers	As an HR Manager I want to be able to have an overview of the progress of Employees accomplishing their goals for Performance Management reasons. Time Savings: With the use of integrated dashboards you have an overview of the progress of all employees as well as departmental progress. This data is in real time giving you the ability to track performance progress without the use of multiple spreadsheets.	HR Manager	Number of Employees	1.00 h/ Employee	200.00 h	$ 10,000.00
Sum	2,990.00 h	149,500.00

Leadership & Management – coming from an IT-Island

Title	Description	Affected Role(s)	Leverage	Yearly savings	Savings in hours	Savings in $
Cost savings through cancellation of the old system	Savings in the cost of current stand-alone solutions. Cost savings: Using a complete HR management solution with integrated manager self-services eliminates the cost of a stand-alone solution.	IT-System
Sum	0.00 h	0.00

Troubleshooting

Values are not recalculated

If input values are changed, the calculation must be restarted. To do this, press CTRL+A on the keyboard and then press F9 multiple times.

A syntax error message appears

Use the correct language version of the calculator according to your system settings. The defined formula will only work correctly if the currency and punctuation characters match the system language:

DACH (Deutsch):

https://www.dynamics-hr-management.com/download_public/doc/Benefit-Calculator-DACH-EUR.docm

EUR (English):

https://www.dynamics-hr-management.com/download_public/doc/Benefit-Calculator-Europe-EUR.docm

USD (English):

https://www.dynamics-hr-management.com/download_public/doc/Benefit-Calculator-USD.docm

Contact

https://www.dynamics-hr-management.com/en/news/contact.htm

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